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​Planning and Budget Council (PBC)

 

 Committee Function

 

 

The PBC integrates the College’s Planning and Budget allocation processes, with a focus on ensuring that the College’s budgetary resources and planning processes support the College’s Mission. The PBC:

1.     Facilitates the College’s strategic planning process

a.     Facilitates creation of the Strategic Plan (Mission, Vision, Values, Goals, and Objectives);

b.     Monitors progress on Strategic Plan goals via key performance indicators;

c.     Annually reviews Strategic Plan and initiates cycle of revision as needed.

2.     Reviews Institutional Plans, evaluates relevant key performance indicators and disaggregated learning outcome data, and makes recommendations to support continuous improvement of quality educational programs and services and achievement of the College’s Mission.  

3.     Reviews Accreditation reports, evaluates progress on the Institutional Self-Evaluation Report Quality Focus Essay goals, and integrates Accreditation recommendations into Planning goals, decisions, and Budget allocation;

4.     Initiates and oversees the Program and Resource Planning Process (PRPP), and reviews and approves the prioritized PRPP requests to ensure alignment with Mission, Vision, and Values;

5.     Reviews Annual Unit Plans to ensure alignment and integration with the Mission, Vision, and Values articulated in the Strategic Plan; and receives reports on Unit Plan progress toward stated objectives and goals;

6.     Provides institutional review of and recommends resource allocation to support new academic programs, majors, and certificates recommended by the Academic Senate, and new student services program;

7.     Reviews outcomes of Program Review process (Policy 3.6/P), including recommendations for program revitalization and discontinuance, and recommends resource adjustments as needed;

8.     Invites, reviews, and prioritizes Area and College-wide project proposals to support goal achievement, learning outcomes, and Accreditation recommendations; facilitates development of recommended projects by ensuring appropriate constituency group involvement; and recommends allocation of resources for developing approved proposals;

9.     Reviews and, as necessary and appropriate, recommends revisions to key budget, financial, and planning process documents, including:

a.     The Planning and Budget Framework;

b.     Planning Calendar;

c.     Annual Financial and Audit Reports;

d.     Budget Calendar; and

e.     Budget Assumptions

10.   Advises the President's Cabinet on the decision to apply for grants, based on an assessment of resources required and the relevance of the grant to District Mission, Vision, Values and Goals, and ensuring consultation with or consideration of appropriate constituency groups;

11.   11. Receives annual training on Budget, Institutional Planning, and purviews;

12.   12. Invites appropriate subject-matter experts to provide information that supports the Council’s deliberation and decision-making; and

13.   13. Maintains transparency by posting Council minutes and agendas, and providing updates on planning and budget items to the College community.

 

 Meeting Schedule

 
​​2nd and 4th Monday each month 1:30pm-3:00pm
 

 Committee Structure

 
​9 Administrator
8 Faculty
5 Classified
2 Students
1 Trustee

Membership Total: 25
 

 Committee Chair

 

Tri-chairs, Permanent by postion

 

 Committee Roster Legend

 
Type​ ​Description
A Administration​
F​ Faculty
C Classified
S Student
P Public
 
 

 Committee Roster

 
​Name ​Type ​Name ​Type
Jeremy Smotherman ​A* ​Julie Thompson ​F*
Kate Jolley ​A* ​Sean Martin

​F*

Jane Saldana-Talley
​A* ​K. Frindell Teuscher ​F
​Pedro Avila ​A* ​Eve Miller ​F
​Gene Durand ​A* ​Roam Romagnoli F​
​Frank Chong ​A*^ ​John Stover ​F
​Whitney Schultz ​A* ​Salvador Rico ​F
​Regina Guerra ​A ​Denise Beeson ​F
​A ​Sandy Sigala ​C*
​Maggie Fishman
​Ex-offico ​Debbie Weatherly ​C*
​S ​Patty Collis
​C
​S ​Jessica Melvin ​C
​Stephanie Dirks ​C
 
SD, IERP*
VP, Finance & Admin.*
VP, Academic Affairs*
VP, Student Services*   
VP, Human Resources*
Trustee *^
President *^
Director, Finance *^
Academic Affairs Dean^
Student Services Dean ^

AS President*
AFA President*

CS President*
SEIU President*

*Permanent member by position
† Tri-chair
^Ex-officio

 

 Committee Agendas

 
  
  
  
12.13.21 PBC Agenda.pdf
  
12/13/2021
11.22.21 PBC Agenda.pdf
  
11/22/2021
11.08.21 PBC Agenda.pdf
  
11/8/2021
 

 Committee Minutes

 
  
  
  
11.22.21 PBC Minutes.pdf
  
11/22/2021
11.08.21 PBC Minutes.pdf
  
11/8/2021
 

 Other Committee Documents

 
  
  
2021 311 final.pdf
  
22 Budget Book Final for BOT.pdf
  
ACCJC's June 2021 Response.pdf
  
Budget 101a.pdf
  
PBC Strategic Planning Presentation.pdf
  
Planning Budget Committee Role and Structure FINAL.pdf
  
PRPP_Updates12_12_21.pdf
  
SRJC ACCJC Special Fiscal Report.pdf